Melbourne Group Shoot Preparation Checklist

Equipment & Technical Setup

• Professional cameras with backup body

• Lighting equipment: softboxes, LED panels, reflectors

• Backdrops: white, grey, black, or branded with company logo

• Tripods and stabilizers

• External monitor for real-time preview

• Spare batteries, memory cards, and cables

Location & Environment

• Tidy and declutter the space in advance

• Rearrange or remove tables and chairs to create more room

• Showcase company elements such as logo, awards, or culture wall

• Check lighting conditions, avoid harsh shadows

People & Coordination

• Dress code: unified or coordinated colors, avoid busy patterns or large logos

• Grooming: neat hair, clean and ironed clothing

• Shooting sequence: executives → departments → full group → workplace interactions

• Assign a contact person to help organize participants

Shooting Content & Process

• Types of shots:

  • Individual professional headshots

  • Team or department photos

  • Full company group photo

  • Office lifestyle and candid shots

• Variety of poses: seated, standing, formal, relaxed

• Include buffer time to handle delays smoothly

Communication & Delivery

• Show sample shots on site for confirmation

• Delivery timeline: within the agreed timeframe (e.g., 48 hours)

• File formats: JPEG or TIFF, delivered via Google Drive/Dropbox

• Low-res previews provided before payment, final HD files after confirmation